Section 1. Annual Election.
The Association shall conduct an annual election of Officers and Trustees of the Association, which shall be completed by the end of June of each year in accordance with the provisions of this Article. The terms of Officers and Trustees shall begin on July 1st.
Section 2. Nominating Committee.
The Nominating Committee shall consist of fourteen (14) members selected in the manner specified in this Section 2.
(a) Three Elective Officers.
Three (3) members of the Nominating Committee shall be the Immediate Past President, the President and the President-Elect of the Association.
(b) Two Designated Members.
Two (2) members of the Nominating Committee shall be designated by the President of the Barristers/Young Attorneys on or before the date specified in Appendix I attached hereto and incorporated herein. Any member who is eligible for selection to the Nominating Committee under Section 2(c) of this Article shall not be eligible for designation as a Barristers/Young Attorneys member.
(c) Nine Selected Members.
Nine (9) members of the Nominating Committee shall be selected by lot, on or before the date specified in Appendix I, in the following manner:
i. Three (3) members of the Nominating Committee shall be selected by lot from among those Trustees elected pursuant to Section 1(d) of Article IV in the last four (4) annual elections, other than the immediate past President, the incumbent President and the President-Elect of the Association.
ii. Three (3) members of the Nominating Committee shall be selected by lot from those Trustees serving on the Board pursuant to Section 1(e) of Article IV in the last four (4) annual elections.
iii. Three (3) members of the Nominating Committee shall be selected by lot from those Trustees serving on the Board pursuant to Section 1(f) of Article IV in the last four (4) annual elections.
(d) Eligibility for Membership on the Nominating Committee.
Nominating Committee members shall be members of the Association falling within the classifications set forth in Sections 2 through 7 of Article II. Any member who has served on the Nominating Committee, whether as a designated or selected member of the Committee, shall not be eligible to serve on the Nominating Committee in the next succeeding year except as a designated Elective Officer member of the Committee.
In the event any designated Barristers/Young Attorneys member of the Nominating Committee is unable to serve, or in the event the Barristers/Young Attorneys President fails to designate a member for the Nominating Committee, the vacancy may be filled by the President of the Association; provided, however, that vacancies in a position to be designated by the Barristers/Young Attorneys President may be filled by a member of the Barristers/Young Attorneys. In the event that any selected member of the Nominating Committee is unable to serve, the vacancy shall be filled only from among alternates previously selected by lot in the order that they were selected or, if no such alternates are available, by the President of the Association.
(f) Ineligibility of Members of Nominating Committee for Association Office.
No member of the Nominating Committee may be nominated, whether by the Committee or by written nomination, for elective office, including the position of Trustee, during the year of service on the Nominating Committee.
(g) Candidates Considered by the Nominating Committee.
The Nominating Committee may nominate one or more members of the Association who are members of the Association as of the record date specified in Appendix I attached hereto for each of the offices of President-Elect, Senior Vice President and Vice President and for each position of Trustee to be filled at the annual election, and in alternate years a Vice President, Diversity, Inclusion & Outreach. On or before the date specified in Appendix I attached hereto, (i) each Association member seeking nomination by the Nominating Committee to any of those elective offices or the position of elected Trustee must submit a declaration of intent to seek nomination and (ii) each Affiliated Association or Section seeking to have the Nominating Committee nominate a candidate for the Board of Trustees pursuant to Section 1(e) or 1(f) of Article IV must submit a nomination of such candidate; provided, however, that any member of the Nominating Committee may submit additional names of qualified candidates for nomination to the Trustee positions identified in Section 1(d), 1(e) or 1(f) of Article IV by 5:00 p.m. of the business day prior to the first meeting of the Nominating Committee.
(h) Assessment of Candidates by the Nominating Committee.
In assessing the candidates for each officer position and each category of the Board of Trustees, the Nominating Committee shall select candidates determined to be the most effective person for such position. In making that determination, the Nominating Committee shall consider, among other things: (i) each candidate ’s personal abilities, judgment and leadership qualities; (ii) each candidate’s years as a member of the Association; (iii) the duration, scope, quality and recentness of each candidate’s participation in the activities and affairs of the Association; (iv) each candidate’s history and quality of support for the programs and projects of the Association and of the Los Angeles County Bar Association Counsel for Justice; and (v) candidates who, collectively, will make up a Board of Trustees which reflects, as much as practicable, the diversity of the Association’s membership, including (A) diversity of geographic location, practice area and practice setting, (B) diversity of involvement in different Association Sections, Committees and Affiliated Associations, and (C) demographic diversity (including diversity of gender, race, ethnicity, sexual orientation, gender identity, age and other personal characteristics).
(i) Notice of Nominating Committee Selections.
Within five (5) business days after making its selections (and in any event no later than the date specified in Appendix I attached hereto), the report of the Nominating Committee stating the names of the persons nominated by it and providing a form for self-nomination shall be released to the legal press and posted on the Association website, and shall be otherwise disseminated to the members of the Association.
Section 3. Additional Nominations.
Additional nominations for any elective Association office, except President and Immediate Past President, or for any of the Trustee positions set forth in Article IV, Section 1(d)-(f) may be made by filing with the Secretary or acting Secretary of the Association, on or before the date specified in Appendix I attached hereto of each year, a written nomination form (or multiple copies of the form) signed by at least one hundred (100) members of the Association. Any such additional nominees must, when nominated and thereafter have been a member since the date specified in Appendix I, (i) meet the applicable requirements for service as a Trustee set forth in Section 2 of Article IV and (ii) if seeking the office of President-Elect, Senior Vice President , Vice President or Vice President, Diversity, Inclusion & Outreach, meet the applicable requirements for service as an Elective Officer set forth in Section 1 of Article VI. The Chief Executive Officer and Executive Director of the Association, within five (5) business days after the receipt of the necessary number of signatures on any such properly submitted written nomination forms for a qualified nominee, shall release the name of the nominee to the legal press and on the Association website and shall otherwise disseminate information concerning such nomination to the members of the Association.
Section 4. Statement of Candidacy, Ballots and Voting.
If the number of candidates for each position to be filled at the annual election is equal to the number of positions to be filled, then on the next business day after the deadline for filing additional nominations pursuant to Section 3 of this Article, all candidates shall be deemed unanimously elected. If the number of candidates for any position to be filled at the annual election is more than the number of persons to be elected to that position, then a ballot containing the names of the nominees for each office with a blank “write in” space after each office, and the names of all nominees for the position of Trustee with “write in” spaces equal to the number of Trustees to be elected immediately following the last name, shall be transmitted by regular mail or electronic means to each member of the Association entitled to vote. The order of names of all nominees for each position shall be determined by lot. A statement of candidacy shall accompany the ballot, and each candidate desiring to make a statement of candidacy shall file such statement with the Chief Executive Officer and Executive Director of the Association. If the name of more than one candidate is placed in nomination for any position, the names will not be identified as either nominated by the Nominating Committee or by petition. All members of the Association entitled to vote shall have the right to vote for nominees named on the ballot, or for any qualified member of the Association by writing his or her name in the proper blank “write in” space. A plurality of votes cast shall elect. The member who receives the greatest number of votes for an office and those qualified members equal in number to positions of Trustee to be filled at the election who receive the greatest number of votes shall be declared elected.
Section 5. Elections Committee.
The Elections Committee shall consist of the President, President-Elect and Immediate Past President. None of the members shall be nominated for an elected Association position during his or her year of service on the Elections Committee. The President shall be the chair of this Committee.
By no later than the date specified in the Appendix I attached hereto, the Elections Committee shall formulate the schedule and rules and regulations for proceedings of the Nominating Committee and the conduct of the annual election, not inconsistent with these Bylaws, including but not limited to establishing the forms for self-nomination, rules for campaigning by candidates, the procedures for ballot distribution, the procedures for ballot counting and reporting the results, and the procedure for resolving a tie vote, all subject to approval by the Board of Trustees and timely publication to the entire membership of the Association; provided, however, that polls shall open and close on the dates set forth on Appendix I attached hereto. The Board of Trustees shall have the sole power to resolve any election-related disputes arising under these Bylaws or the rules and regulations governing elections.